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Marriott International - Admin Assistant-Senior - United States

Marriott International offers you the opportunity to find the hospitality job and career journey that's right for you. With more than 1100 managed properties and 18 brands you'll find us in your neighborhood and in more than 74 countries across the globe. Find Your World™ at Marriott.

Your Missions : 

  • Supports the VP, Asset Management & Analysis - Americas and team of approximately 20 associates. Performs administrative functions in support of achieving the group’s objectives for the Americas. 
  • Work is generally varied and administrative or project oriented
  • Work involves developing alternatives and determining solutions for assignments, including those that may be unique and non recurring. Many decisions have a measurable impact on the department/division
  • Often the incumbent will be responsible for interpreting internal policies and procedures and will be seen as a resource to others. Work involves handling confidential and sensitive material.
  • Answers VP's telephone line(s)
  • provides callers with responses to all types of requests, both routine and those requiring research and follow up
  • directs calls to the appropriate person or takes messages
  • Develops alternatives to handle requests when many times the problems are not clearly identified or involve sensitive issues
  • Routinely responds back directly to the caller after performing research or follow up
  • Assist in Outlook calendar management for VP, makes travel arrangements upon request and leads other Special Projects as assigned
  • Composes all types of correspondence or documents, many times on behalf of the VP
  • Correspondence may be directed toward outside owners, customers or senior level executives
  • Processes data through an automated administrative system
  • This will include processing items such as expense reports, accounts payable, payroll and personnel data
  • Performs research and follow up necessary to solve problems encountered related to the processing of the administrative systems
  • Researches questions and problems regarding departmental or administrative policies, procedures, information or services, including questions which are complex in nature
  • Research typically requires obtaining data from multiple sources
  • Will have responsibility for a specific departmental process/system which entails research and analytical responsibilities (e.g., develops databases, prepares Powerpoint presentations, develops/updates organization charts using Visio, etc.)
  • Reconciles departmental expense accounts as reflected on the distribution summary or operating statement
  • identifies discrepancies
  • and prepares variance analyses to explain comparisons to last year's results or the current year budget
  • Assist in the development and forecasting of budget items. Produce and distribute periodic financial reports to internal and external stakeholders
  • Schedules appointments and meetings or make travel arrangements for VP and team, evaluating alternatives and making decisions regarding pricing and logistical issues
  • Develops databases and/or spreadsheets, and PowerPoint presentations
  • Will be required to perform Office Management responsibilities including but not limited to ordering Department Office Supplies and Computer Equipment/Services, maintaining printers and scanners
  • address functionality issues with the appropriate technical team, ensure paper and toner supplies are adequate, keep area tidy, maintain Storage Room, Team Room and filing cabinets in tidy and organized condition maintain reservation book for Conference Line Work with Facilities/Telephone Ops when service is needed/issues are encountered
  • Miscellaneous tasks including but not limited to: Onboard new Associates/Coordinate; Work Exit for Exiting Associates; Create/Maintain meeting matrix, Department distribution list, international dialing rules, international office recognized holidays ; coordination of Office/Cube moves; other Ad hoc Requests

Your Profile: 

  • Complete knowledge of a full range of administrative processes typically gained through extensive years of experience
  • Complete knowledge of the mission, functions, organizational structure, policies and procedures of their department and division and a general knowledge of those pertaining to the Company
  • Incumbent is viewed as a resource to others concerning these areas
  • Knowledge of advanced functions of a word processing package and may require a working knowledge of other business software packages, including spreadsheet and graphics packages
  • Knowledge of producing financial reports and spreadsheets; therefore accounting or finance knowledge gained thorough work experience or course study would be beneficial
  • Working knowledge of Word, Excel and PowerPoint and ability to create and/or modify presentations. 
  • Incumbent receives minimal supervision
  • Instructions are received at the beginning of complex projects and sensitive assignments; resulting work is generally reviewed at completion
  • Some work may be distributed without review
  • Incumbent is responsible for executing based on priorities and establishing procedures for completing responsibilities
  • Incumbent is responsible for resolving and determining the urgency level of conflicting priorities
  • Excellent oral and written communications skills; strong interpersonal skills
  • Ability to develop and nurture relationships with internal and external customers
  • Must demonstrate ability to work independently, using sound judgment in decision making and discretion when handling confidential matters
  • Must be able to multi-task and manage work effectively during severe time constraints
  • Must be organized, self-motivated, detail oriented, attentive to deadlines and a team player
  • Must be proficient in Microsoft Office Applications; proficiency in PeopleSoft, OnDemand, Marrpay and Visio is strongly preferred
  • Ability to work effectively given the nature of our clients being in multiple countries and time zones (a global mindset)
  • Previous experience as an administrative assistant is strongly preferred

Additional Information :

  • Location: Bethesda, MD, United States
  • Job Category: Administrative
  • Brand: Corporate and Regional
  • Schedule: Full-time
  • Relocation: No
  • Position Type: Management

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